I have always been a maker of to-do lists. Ever since childhood, I enjoyed making to-do
lists and checking of completed tasks.
But somewhere between residency and motherhood, my to-do lists got out
of control.
As an intern, I had a clipboard with a to-do list that a) ridiculously
long and b) my life (i.e. if I lost the list, my life as an intern might end).
Motherhood (which began when I was a third year resident)
brought a whole new set of to-dos. My
home to-do list started to rival my work to-do list. In the ten years I’ve been a working mother,
my to-do list has become a monster that I lives a life of its own and now
controls me more than me controlling it.
Some bad things were happening. First, I would look at my list and feel a
sense of panic. Second, I felt totally
unaccomplished because I could never actually get through my list or even make
a dent in it. Third, I was always late because I was always trying to eek one
more task into my day.
A few months ago, I decided to reevaluate my to-do list
process. I had read lots of productivity
books (in fact, I’m a bit of a productivity book junkie). I had tried making a
four-quartered square to prioritize tasks. I had tried to dedicate time to
finish tasks at the end of the week. But
nothing was working.
Here’s what I did. I
made a list of the domains of my work and life and created one monthly goal in
each domain. For example, I have an
ongoing list of things I have to work on in my apartment. Instead of keeping an
enormous anxiety-provoking list of a million tasks, I pick a room of the month
and focus on it.
My work involves a lot of writing, teaching, and
administrative tasks. In each of these
domains I created one monthly, practical goal.
In the writing domain, my goal is to prepare a final version of a
research paper and to start a draft of a new manuscript. Nothing more, nothing less.
After I set monthly goals, I create daily to-do lists that
contained about five to six tasks. These
tasks work off the monthly goals (e.g. finish my MIM post) and a few other
things that are more routine (e.g. clean my office desk) or just come up (e.g. buy
last minute party favors for my son’s birthday).
The shorter list is a huge change from my previous lists. It
takes a lot of effort to keep it short. With the barrage of emails every day, it’s
very tempting to add one more task. But the vast majority of these tasks don’t
need to be done today and instead can be done in a few days when I have an
emptier list with more room. The key
habit it to write down the task on another day’s list so that I don’t stress
out about forgetting it.
My to-do list experiment has been really insightful. A few expected things that came up:
- My stress level dropped.
- I feel a sense of accomplishment at the end of the day.
- I’m much more connected with my kids and husband (i.e. when I get home and I am not trying to get 80 more things done and actually focus on my family).
- I’m on time (ok, not always but more frequently).
I became
much more productive. I did not
expect this. I thought that with a
shorter list, I would get less done. What I found was that with a shorter list, I actually got more done. I especially got things done that I had been
dreading or putting off for months.
In the course of three months of
my experiment I finished three manuscripts, started drafts on three more, wrote
five blog posts, and cleaned out my kitchen cabinets (this task had been on my to-do
list for two years). I also watched several movies with my family and did not
pull out my laptop to-do work during them (this is unheard of for me).
As mothers in medicine, we are
expected to-do an almost superhuman number of things in our lives. Ladies – let’s take back our sanity and
tackle our to-do lists!